The Table Occupancy Tracker is a live board of every table at your event: who is seated, who has arrived, and how full each one is. Lay the room out, seat whole parties in one move, and watch the whole floor update in real time on every device as your team scans guests in at the door.
Press play and watch the room fill, exactly what you see on the night as guests scan in at the door.
Knowing where everyone sits is not just a day-of tool. It helps you plan the room, run the door, and close the books.
Lay the room out before a single guest arrives, so the night runs itself.
As staff scan guests in, the board moves in real time on every device at once.
When the night ends, the full picture is already done for you.
Lay out every table, set who is where, and give each one a capacity, a sponsor, and a captain. Works whether buyers picked their own seats or you are assigning them yourself.
Describe your room in one line, like 20 tables of 10 seats, and every table exists before a single guest arrives. Names are yours to edit, so a Head Table sits beside Table 1 through 18.
See your whole floor plan as a grid of table cards, each with its own capacity and guests.
Copy the tables, capacities, zones, and sponsors from one of your own past events. Your tables stay, the copy fills in the rest, and no seating comes across.
Tag the sponsor for each table so the room you promised is the room they get.
Name a captain for each table to lead the table and help you seat their guests.
Give each table its own seat count, or set a default and override the exceptions.
Round, square, long, oval and crescent tables, plus booths, high-tops, bar seating, lounges, boxes, cabanas and picnic tables. Put one beside the seat count and the board names it the way you sell it: a 6-top round, a 6-seater booth, a 4-top high-top. Got a 10-seater and the style does not matter? Say so, and it counts as a 10-top.
Two kinds, because they are two different things. A staff note like "pillar blocks the stage view" stays with your team. A guest note like "closest to the stage" is the line you sell the table on.
Name the areas of your room. Two tables in the same zone can take a party too big for either one, and a table on its own is never offered as a neighbor.
Handle tables sold as a whole, sold seat by seat, or a mix of both, all on one board.
Download a CSV, fill in sponsors, captains, capacities, zones, styles, and notes in a spreadsheet, and upload it back.
The hardest job of the night is putting a group of twelve somewhere they all fit. Say who sits together once and the board does the arithmetic, shows you the plan, and waits for you to agree before anything moves.
Type the same party name beside everyone in a group on your guest list. Type a table or sponsor name instead and that group goes straight to that table.
Enter a party size and the room narrows to the tables that can take the whole group, tightest fit first, so a party of six never strands four seats on a ten top.
Every guest waiting to be seated is listed by party, largest first, with the tables that fit them. One click seats the whole group.
Propose a seat for every waiting party at once and read the whole plan before you commit. Each row says which table and why, and the same room always produces the same plan.
Close up the empty sections, or keep every table lively. Same room, two ways to fill it, and the preview tells you what each one costs.
A party of fifteen with a table of ten fills their own table first and spills onto the table beside it, rather than being moved somewhere else entirely.
Write down the pairs who should not share a table. The plan warns you before it seats them together, including when one of them is already sitting there.
The last ten changes you made are on a history list. Put one guest back, or return a whole party to where they started, in a single click.
A banner separates a table you set to hold ten and filled with twelve from one that was never given a capacity, so only the real problem reads like one.
This is the part that matters. As staff scan guests in at the door, every bar and count here moves instantly, on your phone, the box office laptop, and the captain's tablet, all at once.
Scan a guest at the door and the board updates everywhere at the same moment. No refresh.
Each table shows how full it is right now, filling as guests arrive.
A table that goes past its seat count turns red and flags how many it is over, before it becomes a problem.
See who has arrived at each table and across the whole room, updated the instant they scan in.
Every card carries a color-coded chip: four seats open, full, or two over. A Seats Open total sits in the header beside your other counts.
Every table style and count sits in a strip above the board, updated as seats change, so you never have to open Room Inventory just to see what you are working with.
See how many tables already carry a sponsor or a name and how many are genuinely still up for grabs, not just how many seats happen to be empty.
Search by table, sponsor, captain, party name, guest name, zone, table style, or anything you wrote in a note.
Sort tables by how full they are or by seats open, and narrow the board to only the tables you can still seat someone at.
Break the board into sections, one per zone, each with its own count of tables, seats, seats open, and guests arrived. Answer "what is left on the terrace" without reading a single card.
What the room is made of, not who is in it: how many 10-top rounds, how many 6-seater booths, what is sold and what is still open, by style or by zone. Copy it, download it, or print it for a sales call.
On a reserved seating event your seating chart is the room. Every table on it gets a card here, including the ones no one has bought yet and the ones you took off sale, so an empty table is inventory instead of a blank space.
A Left to Sell count sits in the header, and one filter narrows the board to tables with seats still on sale, tables sold out, tables on hold, and tables you took off the market.
Your chart says a table is booked and no one has sent their guest names in. The card says so, in words, and the board tells you how many people that is across the whole room.
Plans change on the night. Move a guest, balance a table, hand your team exactly the view they need, and export the final picture when it is over.
Reassign a guest from one table to another in a click. Every move is logged so nothing gets lost, and a table that filled up while you were deciding says so instead of quietly overfilling.
Send a captain a link to their own table and nothing else. On their phone they see who is sitting there, what each guest ordered, and who has arrived, updating as the door works. They cannot change a thing.
Give your caterer the meal counts for one question, table by table. No names, no ticket numbers, and nothing to click, so it is safe to forward around a kitchen.
A board member or venue contact can watch the room fill and answer questions without being able to move a guest, edit a table, or import anything.
Automatically merge individual seat tickets like "Table 1-1" and "Table 1-2" into one clean Table 1 card.
Raffle tickets and add-ons group into separate cards and never count against your seating capacity.
Switch to a dense view, choose which fields to show, and focus on what matters tonight.
Print a clean seating list for the door, the captains, or the kitchen.
Download the finished manifest, who sat where and who showed up, the moment the night ends.
If your guests sit at tables, whether they picked their seats or you assigned them, this is how you run the room.
Track every table of ten as the room fills, and keep sponsors seated exactly where you promised.
Watch sponsor and donor tables check in live, and move a late guest to an open seat in a click.
See who has arrived at each table and keep the head table and family tables in order.
Seat VIPs and honorees by table and know the instant each one arrives.
Assign company tables, tag each sponsor, and hand captains their own guest list.
Give the kitchen an accurate, live headcount by table all night long.
Manage assigned tables for banquets and breakouts across a big attendee list.
Seat your congregation by table and check everyone in without a clipboard.
Seat teams and families together and watch the room fill in real time.
No printed lists that are wrong by the time doors open. One live board that everyone on your team sees at once.
Every scan updates the board instantly, on your phone, the box office, and the captain's tablet.
Capacity and over-capacity alerts flag a crowded table before it becomes a scene at the door.
Sponsors and captains sit on every table card, so the room you promised is the room they get.
Plan the room, run the night, and export the final picture, all from the same live board.
Describe your room in one line, then add capacities, sponsors, captains, and zones by hand or with a CSV upload.
Buyers pick their own tables, or you seat whole parties yourself from the board in a click each.
Open the doors. Every scan fills the board in real time on all of your devices.
Export the final seating and attendance the moment the night ends.
Let buyers pick their own seat, row, or table, then track exactly how each table fills on the night.
Explore reserved seatingRunning general admission and seating guests yourself? Assign placements in the Bulk Editor and watch them here.
Explore the Bulk EditorComps, sponsors, and invited guests come in through the Guest List, and the Party Name column beside each of them is what tells this board who sits together.
See the Guest ListEvery scan at the door lands on this board within a second, whichever surface made it: the app, a staff link, the kiosk, or the box office.
Explore event check-inRun your next seated event on a live board your whole team can see. No setup fees, no cancellation fees, and you are paid as you sell.